Transportation Management System for a Kenyan Logistics Company

The client already had a foundation – their own telematics platform tracking vehicle location and fuel data across Kenya. What was missing was the operational layer on top of it: a system where dispatchers could assign jobs, managers could track delivery progress, and the entire fleet – vehicles, drivers, cargo, and financials – could be managed from a single interface.

To solve the main challenges facing the logistics business, Dinamicka Development designed and developed a custom transport management system adapted to the work processes of logistics companies in Kenya from scratch.

Interface Design

Our web design experts created the interface around how dispatchers and logistics managers actually work — not around a generic dashboard template. Instead of overloaded screens and countless fields, the transport management system dashboard presents the most important transportation data in a clear and structured way, allowing users to make faster operational decisions.

Because many employees access the platform outside the office, the interface was designed to be fully responsive, accessible on mobile and tablet devices so drivers and field managers can use it on the road without needing a desktop.

TMS Architecture & Development

Kenya’s road network creates connectivity gaps that most logistics software wasn’t designed to handle. Routes between Nairobi and Mombasa, or through the Rift Valley corridor, regularly pass through areas where mobile coverage drops to 2G or disappears entirely. Building a TMS for this environment meant designing around the assumption that connectivity would fail – not treating it as an edge case.

To solve the real-time visibility problem, Dinamicka integrated GPS telemetry directly from the client’s own platform into the TMS. This system leverages GPS technology combined with satellite and cellular (2G/3G/4G/5G) communication to allow dispatchers to see vehicle location and status in near real-time without switching between systems. When connectivity drops, the driver app continues collecting GPS coordinates, receipt photos, and delivery signatures into a local SQLite database on the device. As soon as even a 2G signal returns, the app batch-syncs all accumulated data to the server automatically – so dispatchers get a complete picture of what happened on the route, not just the moments when the driver had signal.

Shipment route optimization and instances of unauthorized vehicle use are addressed through intelligent truck dispatch based on availability. This solution solves a wide range of operational challenges – from improving route planning efficiency and reducing fuel consumption to generating detailed reports on trip performance, including cost allocation and fleet efficiency.

For quick access to key performance indicators, the Dinamicka Development team created an intuitive TMS dashboard that transforms operational data into actionable insights. Users can create custom reports to evaluate fleet performance, analyze maintenance trends and driver behavior, verify compliance, and analyze costs.

During the development of this transport management solution, our engineers used stable technologies, such as Vite and React.js, alongside TypeScript for frontend development to provide seamless system operation and prompt request processing.

The completed Transportation Management System gives logistics teams one environment for daily transportation operations. It covers the areas below.

Job Management

Managers create transportation jobs for cargo from a single dashboard. Each job holds the cargo and trip data in one place, which replaces the manual dispatching the client used before.

Driver Assignment and Delivery Tracking

Dispatchers allocate jobs to drivers and assign shipments to them. The system shows how each delivery progresses, so managers can follow cargo on its way to the destination.

Fleet Asset Management

Managers add and maintain company assets, including trucks, trailers, and other equipment. Each asset has its own record, which also stores its repair history and spare parts information.

Workshop and Maintenance

The workshop section is built for mechanics who inspect vehicles, often on a tablet. Mechanics record the work they complete directly in the system.

Operators can create a service job for a vehicle, and mechanics update the same job as the work progresses. Dispatchers can see which vehicles are currently in the workshop.

Repair records and spare parts are stored against each truck and trailer, so managers can review the maintenance history of every asset.

Asset Map and History

Managers see fleet assets on a map. Each asset also has a history view, so managers can review its past activity in one place.

Reports and Analytics

Managers create and review operational reports. An analytical dashboard with charts gives a quick view of key figures for better decision-making.

Financial Records

Managers record and manage transportation-related financial issues within the same system, without switching to separate tools.

Employee Management

Managers add company employees to the system and keep their details up to date.

Integration With Existing Technology

The TMS is integrated with the client’s existing transportation technology, so managers work with operational data from those systems in one interface.

With the custom transportation management software designed by Dinamicka Development, the client helps transform fragmented transportation processes of logistics companies into a centralized digital workflow adapted to their operational needs.

The offline-first architecture solved the connectivity problem that made real-time visibility impractical on Kenyan routes.

Dispatch planning time was reduced after automated cargo allocation and dynamic routing replaced manual assignment workflows.

The transport management solution continues to operate as a SaaS product and core logistics management infrastructure for Kenyan transportation companies.

Learn more about our logistics software development capabilities.